Trello

Review

We live in an increasingly frenetic society, where knowing how to organize and manage one’s time has become a necessity. Phenomena such as smart working are now consolidated realities and work is increasingly digitized, but it is not always possible to combine all one’s commitments, such as participating in meetings or managing emails, with the consequence that productivity could be affected. It is therefore necessary to equip oneself with the most appropriate tools through which to optimize the work activity and Trello is one of these. Project Management software that structures work in shared bulletin boards.

What is Trello

Trello is a very easy-to-use tool that allows you to keep track of every single element and divides the workspace into boards, which in turn contain lists, which are made up of cards . We can imagine it as a sort of blackboard where you can create task lists and organize them to your liking.
Trello is accessible from any browser and a mobile application is also available (iOS and Android) which allows you to access your documents and work on your project from anywhere and at any time.
As mentioned, there are three fundamental elements of this software: p>

• Board: the main board that represents the project;
• List: vary according to the nature of the board and represent the macro-steps of a project, the ideas or the people who are part of the team;
• Card: is the basic unit of the board and represents the single task.

Let’s see them in detail.

The bulletin boards

Board boards can be of two types: private, accessible only to account owners who are free to manage individual activities; public, visible to all team members so as to be able to coordinate activities.
Furthermore, it is possible to create different workgroups to which specific notice boards can be dedicated, in so that each member has access only to the activities of his own group, but not to those in which he is not involved.

The lists

Inside the bulletin boards we find the lists, i.e. thethematic columns that group the tabs by topic; in fact, it may be useful to segment the various activities into reference macro-areas.
These are divided into 3 sections: “To do” (to do), “Doing” (running) and “Done” (done).
Each list can be moved by drag and drop both within from the same board or on a different board.

The tabs

Cards are nothing more than the individual information units of the software that contain the various tasks and within which all the activity takes place. In addition to the description, users, attach files and an expiration date can be added to each individual tab.
Among the various features of the tabs, you can insert checklists where a completion bar progresses each time an item is completed. Furthermore, these can be moved from one list to another with a simple drag and drop as the project progresses.
The area called “Card Back” is made up of 4 sections:

• Card Description, where you can enter all the additional information that may be useful for a specific task;
• Comments and Activity, which represents the timeline of the activities and comments on the task;
• Add, with which you can add new members, assign certain tasks to individual members, insert deadlines, labels and attachments;
• Actons, with which you can copy, move, archive or subscribe to a file.

Labels

Another very interesting aspect of Trello are the labels, through which it is possible to assign different levels of priority to the various cards. By assigning a label, we will have an overview of the project and therefore monitor its progress. Furthermore, the cards can be filtered by attributing different colors to the various labels so as to facilitate the search system.

Power Up

The workgroup experience within Trello can be improved thanks to some specific features called Power Ups. This tool gives us maximum freedom in deciding how to organize and customize the bulletin board.
The platform provides users with a Power Up market from which to choose tools that best suit your purposes and then add them to your bulletin boards.
Among the integrations available we find:

• Slack, allows you to have the Trello bot directly in the work chat;
• Bitbucket and GitHub, dedicated to developers;
• Elegantt, allows you to better structure the timing of projects;
• Google Drive and Dropbox, to share and organize the files needed for the project.

In addition, there are also extra features such as: Calendar, all cards to which an expiry has been assigned are displayed in a weekly or monthly calendar; Voting, allows members of the bulletin board to vote for a card; Card Aging, the integrated image takes on the appearance of an old photo when it has been inactive for too long.

How much does it cost?

Trello’s commercial offer includes three options with an increasing number of features.
Let’s see them in detail with the relative monthly billing tariff plans:

• Free: $0 per user per month forever and comes with unlimited personal boards, unlimited lists, unlimited boards, 10MB per attachment, 10 group boards, 1 Power Up per board; li>
• Business Class: $9.99 per user per month and compared to the free plan you have unlimited Power Ups, the ability to upload attachments up to 250 MB and additional features with particular regard to security;< /li>
• Enterprise: $20.83 per user per month for companies with 100 users. This option includes all the features of the Business Class profile, but further increases the attention to data security with tools such as two-factor authentication, encryption and monitoring software to detect intrusions.

PROS

• User-friendly interface that makes the tool quick and intuitive to use.
• Ability to integrate multiple tools.
• Greater protection of sensitive data.
• Dedicated support both via email and telephone.

CONS

• Too simplistic tool not suitable for more complex projects.
• Inability to create subtasks with the same level of detail as higher ones.

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Features

• Android and Ios
• Dedicated assistance
• Drag and drop
• Subscription
• User Friendly Interface

Gallery

Video

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